ECL Data Privacy Protection Policy


Personal Data Any information relating to an identified or identifiable person (data subject), such as name, identification number, location data, e-mail address etc.

Processing Any operation or set of operations which is performed on personal data, either by automated means or performed by an individual, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Data Subjects (or Individual) the person whose personal data is being processed.

Third Parties Any organisation or individual external to ECL who may process personal data on our behalf in accordance with our instructions. These third parties include service providers that provide support on activities, particularly in terms of communication, event management and web hosting, as well as consultants, for the purpose of performance of their service contracts with ECL.


ECL is committed to processing data in accordance with its responsibilities under the General Data Protection Regulation EU 2016/679 (GDPR).  This privacy policy is based on a template made available on the EU’s GDPR website and explains how ECL uses the personal data we collect from you when you use our website.

  • What data do we collect?

When you visit our website, ECL collects the following data:

  1. Your Internet Protocol (IP) address, and details of which version of web browser you used
  2. Information on how you use the site, using cookies and web access logs
  3. Google Analytics

We use the above data to improve the site by monitoring how you use it, and gather feedback to improve our services.

When you register for an event, sign up for our newsletter, or contact us using an online form, ECL gathers data that may include the following:

Personal identification information (Name, Organisation, Function, Address, Email Address, phone number, websites, links with the tobacco industry, confirmation that you are not a minor, etc.)

We only use personal information that you provide to us for the purpose stated at the time we request it. We do not disclose this information to a third party unless you authorise it or as otherwise permitted by the GDPR.

  • How do we collect your data?

You directly provide ECL with most of the data we collect. We collect data and process data when you:

  1. Register online or place an order for any of our products or services.
  2. Voluntarily contact us using the online contact form.
  3. Use or view our website via your browser’s cookies.
  •  How will we use your data?
  1. ECL processes your registration data for attending events organised by us or collaborator(s) who will be clearly stated on the registration forms.
  2. ECL will email you to inform on future relevant events, or information we believe would be of interest the cancer control community.

  • How do we store your data?

ECL securely stores your data at our password-secured server at the main office of ECL, Chaussee de Louvain 479, Brussels, Belgium.

The time period that ECL will keep your data depends on the purpose.  For example, if you have registered for an event, it will depend on the type of events you have registered for, for the purpose of informing you on future similar events or relevant information. The duration for these general contact information can vary, up to 10 years or more.

  • Communication and marketing

ECL may send you information that would be of interest to the cancer control community.  You have the right to refuse these communications at any time by contacting

  • What are your data protection rights?

Conforming with the GDPR, ECL would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request ECL for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that ECL corrects any information you believe is inaccurate. You also have the right to request ECL to complete information you believe is incomplete.

The right to erasure – You have the right to request that ECL erases your personal data, under certain conditions.

The right to restrict processing – You have the right to request that ECL restricts the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to ECL’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that ECL transfers the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us:

Email us

Call us at: +32 2 256 2000, or

Write to us: European Cancer Leagues, Chaussee de Louvain 479, 1030 Brussels, Belgium.

  • What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit

  • How do we use cookies?

ECL uses cookies in a range of ways to improve your experience on our website, including:

  1. Understanding how you use our website
  2. Google analytic and traffic statistics  
  • What types of cookies do we use?

ECL uses these cookies for functionality purposes, i.e., so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in.  Websites in general use a mix of first-party and third-party cookies.

  • How to manage cookies

You can set your browser not to accept cookies, and the website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

  • Privacy policies of other websites

The ECL website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

  • Changes to our privacy policy

ECL keeps will keep its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 21 September 2021.

  • How to contact us

If you have any questions about ECL’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us

Call us at: +32 2 256 2000, or

Write to us: European Cancer Leagues, Chaussee de Louvain 479, 1030 Brussels, Belgium.

  • How to contact the appropriate authorities

Should you wish to report a complaint or if you feel that ECL has not addressed your concern in a satisfactory manner, you may contact the Data Protection Authorities.

In summary, we will not use your personal data for other purposes than the ones described in this privacy policy without a prior notification and, where required, the possibility to accept or reject the use of your personal data for a different purpose.